Four Features of a Memorable Global Partner Visit
Clear purpose
Keep the objectives for the visit in focus as decisions about the visit are made. Remember that guests are resource persons for your program, not their own "traveling road show." Communicate the purpose of the visit to all involved and protect your guests from questions outside their areas of expertise or unrealistic demands.
Thorough preparation
Spend some time learning about your guests' country and organization. Invite those who will meet the guests, like teachers and their students, to join you in research and exploration. Engage the media and suggest times for possible interviews.
Tight program
Organize a program that is balanced in work, rest, and play. Share your itinerary and event plans with regional and national tour coordinators - no more than three formal events in day for your guests. Ensure that your guests are accompanied at all times and tie their presentation into your own and the Canadian context. Note the precise time and place of your guests' arrival. Designate a greeter to meet them with a sign of welcome. Also designate an official host to accompany your guests, manage the logistics of the visit, and facilitate any meetings.
Personal attention
Inquire about your guests' special needs, gifts and skills in advance (eg. diet restrictions and preferences, ability to relate to children). Upon arrival, ask your guests about their immediate needs (eg. food, travel bookings, checking in with their office or family). Consider the merits of billeting your guests and look for the right fit from the guests' point of view (eg. privacy, pets, household schedule). Expose your guests to local attractions in keeping with their interests and brief them on your context.
From the KAIROS Network Handbook.
